Interlibrary Loan Policy (ILL)

The Riley City Library (RCL) interlibrary loan service (ILL) offers its patrons access to materials that are not available at RCL, which includes books, DVDs, and documents where available from other libraries in Kansas and out of state. ILL is a cooperative service agreement between libraries to lend or to borrow these materials.

ILL is available to all Riley City Library cardholders with accounts in good standing (less than $5 in outstanding fines or fees).

There are no restrictions on the type of materials borrowers may request, with the exception of textbooks. ILL requests cannot be made for items from other libraries that are available in the Riley City Library collection unless the item has been lost or missing for over 30 days.

Generally, no fees or charges are assessed for borrowing through the RCL ILL system. However, if materials are to be obtained from out-of-state lenders, postage and handling or photocopy costs may be charged. Borrowers will be asked to specify a maximum amount they would be willing to pay for such.

Borrowers through ILL may request up to three items per day and may have up to six outstanding requests at any time, including items checked out, requested, and in transit.

ILL items may be borrowed for four weeks from the date the item is checked out to a borrowing library. The loan period for DVDs is two weeks. Most items may be renewed for the original loan period, unless there is a hold on that item. DVDs can be renewed.

Overdue fines of 10¢ per day are charged for most ILL materials, up to a maximum fine of $3. Overdue fines of 50¢ per day are charged for DVDs, up to a maximum fine of $5. There is a one-day grace period for overdue items.

Lost ILL items are charged to the borrower for the amount assessed by the lending library.

Borrowers are responsible for damages to ILL material while it is in their possession. Fines for damage or replacement costs are assessed by the lending library. Riley City Library collects the costs from the borrower and remits it to the lending library. Borrowers are notified of damages fines and fees by mail.

Records of ILL transactions are only maintained for the time needed to retrieve and return an item on loan.


Riley City Library does not lend its non-circulating materials and assets, such as storybook boxes or items that are not replaceable through ILL, nor does it lend items that are in high-demand by RCL patrons. These popular and often current materials are maintained in-house for RCL patron use.

Loan periods for outgoing materials from RCL are the same as for incoming materials: four weeks from the date the item is checked out to the borrowing library.

RCL does not charge for outgoing items on ILL, unless out-of-state postage and handling are involved, or photocopies of more than two pages are requested.

ILL libraries borrowing from RCL are charged list costs for returned items that are damaged and beyond use. In addition, a $5 processing fee is charged per item. There is no charge for minor damage that can be repaired or for minor wear and tear.

Borrowing libraries will be billed for items that are lost and not returned. Libraries with outstanding fees for lost or damaged items may be denied ILL privileges.